The use of certified mail is a common practice in various industries, including healthcare, law firms, real estate, financial services, and property management. These businesses utilize certified mail as a means of sending important documents, notices, and contracts that require proof of delivery, since certified mail requires a signature to deliver so there is proof it actually was received by the intended recipient. This used to be handled with “green cards,” or physical pieces of paper which were onerous to store and keep track of. With the advent of technology, businesses can now take advantage of online certified mail tracking to ensure timely delivery of these essential documents and electronic receipt of proof of delivery. 

Here are the Top 10 ways that common industries use online certified mail and tracking to meet their business needs.

  1. Healthcare Industry
    1. In the healthcare industry, certified mail is often used to send important medical documents, such as lab results, test reports, and prescription information. Using online certified mail tracking allows healthcare professionals to monitor the delivery of these sensitive documents and ensure they arrive at their intended destination on time. Read our Healthcare Industry Guide
  2. Law Firms
    1. Law firms frequently use certified mail to send legal documents, including contracts, court filings, and other important paperwork. By utilizing online certified mail tracking, law firms can easily monitor the delivery of these documents and provide proof of delivery if necessary, which often happens in legal proceedings. Read our Law Firm Industry Guide
  3. Real Estate
    1. Real estate professionals use certified mail to send important documents, including purchase agreements, leases, and other legal paperwork. With online certified mail tracking, real estate agents can easily monitor the delivery of these documents and ensure that all parties involved receive them in a timely manner. Read our Real Estate Industry Guide
  4. Financial Services
    1. Financial institutions often use certified mail to send important documents, including financial statements, tax forms, and other sensitive information. With online certified mail tracking, financial institutions can ensure that these documents are delivered securely and on time. Read our Financial Services Industry Guide
  5. Property Management
    1. Property managers use certified mail to send important notices, including lease violations and eviction notices. By using online certified mail tracking, property managers can monitor the delivery of these notices and ensure that tenants receive them in a timely manner. Read our Property Management Industry Guide
  6. Government Agencies
    1. Government agencies often use certified mail to send important documents, including legal notices and contracts. With online certified mail tracking, government agencies can monitor the delivery of these documents and ensure that they are received by the intended recipients.
  7. Insurance Companies
    1. Insurance companies use certified mail to send important documents, including policy information and claim forms. By utilizing online certified mail tracking, insurance companies can ensure that these documents are delivered securely and on time.
  8. Human Resources
    1. Human resources departments use certified mail to send important documents, including employee contracts, termination notices, and benefits information. With online certified mail tracking, HR departments can monitor the delivery of these documents and ensure that they are received by the intended recipients.
  9. Nonprofit Organizations
    1. Nonprofit organizations use certified mail to send important documents, including donation receipts, grant applications, and other sensitive information. By using online certified mail tracking, nonprofits can ensure that these documents are delivered securely and on time.
  10. Educational Institutions
    1. Educational institutions use certified mail to send important documents, including transcripts, diplomas, and other academic records. With online certified mail tracking, educational institutions can ensure that these documents are delivered securely and on time.

Online certified mail tracking provides businesses with an efficient and secure way to ensure that important documents are delivered on time and to the intended recipients. By utilizing this technology, businesses can streamline their operations and provide better service to their clients and customers.

Switch’s online mailing solution supports sending certified mail online. To streamline efficiency even more, customers can integrate with the Switch API, allowing full automation for sending certified mail and further reducing time and money spent on sending physical mail. It’s super easy to integrate, fully compliant with industry-leading security and compliance standards, and trusted by 17,000+ businesses.

Ready to start sending certified mail online with Switch? Create a free account today.