The security benefits of sending physical mail

In today’s digital world, when people hear the word “mail” the first thing most think of is “email”.

But, when it comes to security, it’s “physical mail” that should be on the top of everyone’s mind.

Why email isn’t as secure as physical mail

Most people have faith that their email provider has incorporated a high-level of privacy-enhancing security features into their mail server. Even if this is true, you don’t have any control over your email recipient’s server.

If the recipient of your email is using an unencrypted HTTP connection (for example, a public Wi-Fi network while they’re out at the mall), they’ll be downloading your email with its classified content without the necessary security measures in place. In other words, your sensitive or private data could easily be compromised by a hacker.

The hacking of sensitive data is a reality that can’t be ignored.

According to an April 2020 article by csoonline, “Breaches that affect hundreds of millions or even billions of people are far too common. Of the 15 biggest breaches of this century, the smallest incident on the list involved the data of 134 million people.”

Ouch.

Why your data is more secure when sent via physical mail

There are a few reasons why physical mail is a more secure way to send your sensitive data.

  1. Physical mail is less likely to be stolen.
  2. It’s illegal to open physical mail that is addressed to someone else.
  3. You can track physical mail through every step of the delivery process.
  4. You can prove physical mail was delivered to the right person.

People prefer that sensitive documents be sent as physical mail

Research conducted confirmed that 75% of all transactional communications (i.e., bills and statements) are still being delivered to U.S. households using physical mail. Clearly consumers and clients trust physical mail more than they do email when it comes to security.

Many companies feel the same way.

For example, if one of Virgin Media’s users forgets their login password, Virgin Media sends it to them via physical mail rather than email.

How physical mail provides added peace of mind

When people or companies have important documents to send and they’ve chosen physical mail as their delivery method, they can ramp up the security component even further by employing some of the options available from USPS.

  • Registered Mail

With registered mail your mail is kept in a locked cage, safe, or sealed container while it is in transit. As it makes its way through each USPS facility, electronic and physical signatures are required to confirm its whereabouts. In addition, specific packaging and sealing methods are used to enhance safety and security.

  • Location Tracking

Want to keep track of the progress of your physical mail? With USPS you can. Location tracking can be employed by using the identification number on your receipt. If you send your document using the regular mail service, location tracking is an additional fee. If you use registered mail, location tracking is included at no extra cost.

  • Proof of Receipt

If a document is sent via regular physical mail the only way you will know if it arrives at its destination is if you follow up with the person it was sent to. If that same document is sent using registered mail you will receive confirmation from USPS that the document has been received by the person it was intended for.

There’s still a place for physical mail in the digital age

When you have invoices, statements, tax information, contracts or legal documents to send — and you want to be certain they won’t be stolen, copied, altered or compromised — physical mail is the reliable choice.